Executive Assistant

JP-Legal is a corporate law consultancy firm that has been serving clients in the Kingdom of Saudi Arabia (KSA) and the United Arab Emirates (UAE) for over a decade. While focusing primarily on corporate and commercial laws and transactions, our regional influence spans the entire GCC, serving diverse clients from niche firms to global powerhouses. The firm’s areas of practice: Company Incorporation, Corporate Governance, Litigation, Banking & Finance, Employment Law, Franchise, Company Structuring, Mergers & Acquisitions.

Key Responsibilities:

Executive & Administrative Support:

• Draft and prepare reports, presentations, emails, and briefing materials.
• Coordinate internal and external communications with a high level of professionalism and discretion.
• Assist with project management, timelines, and tracking deliverables across departments.
• Maintain strict confidentiality in handling sensitive and strategic information.

Client Relations & Sales Support:

• Act as a first point of contact for key clients, managing communication and ensuring prompt follow-ups.
• Support the Managing Partner in developing existing client relationships and identifying new business opportunities.
• Assist with client onboarding, documentation, and relationship.
• Coordinate and prepare for client meetings, presentations, and follow-ups.
• Maintain client databases and contribute to pipeline tracking and reporting.

Personal Support:

• Coordinate the Managing Partner’s personal schedule, including appointments and travel.

Qualifications:

• Bachelor’s degree in business administration, Marketing... Master’s is a plus.
• Experience: Minimum 3 years of experience as a Personal Assistant, Executive Assistant, or in a senior administrative role, with exposure to client management and sales support.
• Strong communication skills in English and Arabic is a must; French is a plus.
• Experience working in consulting, or corporate environment is preferred.
• Proven ability to manage client relationships and contribute to sales or business development efforts.
• Proficiency in Microsoft Office Suite.
• Exceptional organizational and multitasking abilities.
• High level of discretion, integrity, and professionalism.
• Ability to work independently and thrive in a fast-paced, high-pressure environment.

Personal Attributes:

• High integrity and strong professional ethics.

• Excellent interpersonal and negotiation skills.

• Ability to work collaboratively in a diverse, team-oriented environment.

• Proactive, solution-focused, and adaptable mindset.